Policy Central: Board Meetings, Roles, and Qualifications

Boards that anticipate and plan for potential bumps in the road are far more likely to avoid difficult situations than those who create policies while in the middle of crisis. Included here are conflict of interest policies, board position descriptions, election and rotation policies, and much more.
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- For assessment tools and other resources related to diversity, equity, and inclusion in family philanthropy, please see our Content Collection on Racial Equity, Diversity, and Inclusion.
Code of Conduct
- Code of Conduct (Brinson Foundation, 2023)
- Code of Conduct (Anonymous Foundation, 2023)
- Trustee Pledge of Service and Code of Conduct (Frey Foundation, 2023)
- Code of Conduct (Switzer Foundation, 2023)
Code of Ethics
- Code of Ethics (Annenberg Foundation, 2024)
- Code of Ethics (Richard and Susan Smith Family Foundation, 2004)
Compensation Policies (see also, "Expense Reimbursement Policies")
- Board Compensation and Travel (Morgan Family Foundation, 2023)
- Board and Committee Compensation Policy
Composition Analysis Worksheet
Conflict of Interest Statements
- Conflict of Interest (Morgan Family Foundation, 2023)
- Conflict of Interest Disclosure Form (Frey Foundation, 2023)
- Conflict of Interest and Self Dealing Policy (Brinson Foundation, 2023)
- Conflict of Interest Policy (George Family Foundation, 2022)
- Conflict of Interest (Kresge, 2019)
- Conflict of Interest Policy (Packard Foundation, 2003)
- Conflict of Interest Policy (Self Family Foundation, 2002)
Directors & Officers Liability Insurance
- D and O Insurance Terminology (G2 Insurance, 2021)
- Directors and Officers Liability Insurance and Indemnification (Council on Foundations, 2007)
Decision-making Frameworks
- Family Foundation Board Decision Making Matrix (NCFP, 2024)
- Allocation of Responsibilities Family vs. Community Board Members (NCFP, 2024)
- Grant Levers Template (Anonymous Foundation, 2024)
- Collaborative Decision Making Framework (Rainin, 2023)
- Fist to Five Voting and Consensus
- Alternatives to Robert's Rules of Order
Discretionary Grant Policies (see also, "Matching Grant Policies")
- Birthday Discretionary Grant Program (Anonymous Foundation, 2023)
- Discretionary Grant Award Letter (Basic) (Anonymous Foundation, 2023)
- Discretionary Grants Policy (Anonymous Foundation, 2023)
- Board Discretionary Grants Policy (Bainum, 2021)
- Discretionary Grant Policy (Frey Foundation, 2023)
- Discretionary Grants Form (Anonymous Foundation, 2023)
- How to Apply for a Discretionary Grant (Knott, 2023)
- Board Discretionary Grants Policy (Bainum, 2021)
- Discretionary Grant Recommendation Form (Russell Family Foundation 2021)
- Family Discretionary Grant Awards (Satterberg Foundation, 2021)
- Discretionary Grant Due Diligence Procedures (HLM Family Foundation, 2017)
Diversity and Inclusiveness Statements
- Commitment to Diversity (Packard Foundation, 2017)
- Board Statement on Racial Equity (HRK Foundation, 2017)
Election and Rotation Policies (see also, "Term Limits Policies")
- Nomination Process for New Board Members (Anonymous Foundation, 2024)
- Chair Selection Process (Anonymous Foundation, 2023)
- Foundation Governance and Leadership Structure (Bainum, 2021)
- Board Terms Two Tiered System (Anonymous, 2023)
- Board Election, Rotation, and Membership Terms (Nord Family Foundation, 2005)
Eligibility Criteria and Expectations for Board Membership
- Board of Director Service Commitment (Gibney Family Foundation, 2025)
- Board Job Description (Anonymous Foundation, 2024)
- Trustee Characteristics (Frey Foundation, 2023)
- Director Expectations (Brinson Foundation, 2023)
- Board Eligibility Statement (Anonymous, 2023)
- Board Member Roles and Qualifications (Anonymous Foundation, 2023)
- Trustee Job Description and Desirable Characteristics (Dobbs Foundation, 2017)
- Board Qualifications (Arthur Vining Davis Foundation, 2017)
- Board Selection Criteria (LW Family Foundation, 2016)
Expense Reimbursement Policies
- Expense Reimbursement Policy (Anonymous Foundation, 2023)
- Petty Cash Reimbursement (Brinson Foundation, 2023)
- Travel and Reimbursement Policy (Large Foundation, 2023)
- Trustee Expense Reimbursement Policy (Frey Foundation, 2023)
- Board Compensation and Travel (Morgan Family Foundation, 2023)
- An expense reimbursement policy for a Private foundation document from Blazek and Vetterling.
- Board Expense Reimbursement Policy (Bainum, 2021)
- Business Travel and Expense Reimbursement Policy (Anonymous, 2018)
- Travel Entertainment Policies and Reimbursement Form (MRBF, 2011)
Matching Grants Policies (see also, "Discretionary Grants Policies")
- Matching Grant Policy (Frey Foundation, 2023)
- Matching Grant Policy (Morgan Family Foundation, 2023)
- Sabbatical Policy (Hill Snowdon, 2023)
- Matching Gift Program (Coleman Foundation, 2021)
- Matching Grant Policy (Tracy Family Foundation, 2020)
- Matching Grant Program and Forms (Dobbs Fund, 2017)
- Matching Grants (Morgan Family Foundation, 2015)
Meeting and Retreat Agendas
- Board Decision Making Process (Woodcock Foundation, 2023)
- Meetings Matter (NCFP, 2021)
- Board Meeting Agenda (Anonymous Foundation 2023)
- Board Meeting Agenda (Russell Family Foundation)
- Board Meeting Ground Rules (Claneil Foundation, 2023)
- Ground Rules for Family Retreat Working Sessions
- Principled Planning: A Guide for Family Foundation Retreats (Council on Foundations, 2006)
Meeting Attendance Policies
Meeting Calendars
Meeting Evaluation and Feedback Surveys
- Sample Family Foundation Board Meeting Feedback (Beker Foundation, 2021)
- Board Meeting Evaluation Form (JF Maddox, 2020)
Orientation Manuals and Agendas
- Board of Directors Handbook (Morgan FF, 2023)
- Governance and Management Guidelines (Brinson Foundation, 2019)
- Board Orientation Guidebook TOC (Glenn Family Foundation, 2014)
- Board Orientation Outline (Anonymous, 2012)
- Trustee Orientation Guidelines (Hill Snowdon Foundation, 2011)
- Board Orientation Manual (GMA, 2009)
- Board Policy and Procedures Manual (William Bingham Foundation, 2005)
Position Descriptions - Board Chairs
- Board Chair Traits and Job Description (Anonymous Foundation, 2024)
- Board Chair Job Description (Brinson, 2023)
- Board Chair Role and Responsibilities (Anonymous Foundation, 2023)
- Board President Role and Responsibilities (Anonymous Foundation, 2023)
- Board Chair Job Description (Arthur Vining Davis Foundation, 2017)
- Board Chair Responsibilities (George Family Foundation, 2015)
- Board Officer Roles and Responsibilities (Glenn Family Foundation, 2014)
Position Descriptions - Board Members
- Member & Director Job Description (Gibney Family Foundation, 2025)
- Trustee Position Description (Switzer Foundation, 2023)
- Trustee Characteristics (Frey Foundation, 2023)
- Independent Trustee (Nathan Cummings Foundation, 2023)
- Director Expectations (Brinson Foundation, 2023)
- Trustee Position Description (Blandin Foundation, 2023)
- Board Member Roles and Qualifications (Anonymous Foundation, 2023)
- Board Member Job Description (Needmor Fund 2021)
- Board Roles and Responsibilities (Bainum, 2021)
- Director Expectations (Brinson Foundation, 2018)
- Trustee Job Description and Desirable Characteristics (Dobbs Foundation, 2017)
- Trustee Responsibilities (Arthur Vining Davis Foundation, 2017)
Position Descriptions - Community and Independent (non-Family) Board Members
- Community Board Member (Russell Family Foundation, 2023)
- Independent Trustee (Nathan Cummings Foundation, 2023)
- Candidate Reflection Questions for Community Board Members (Hill Snowdon, 2021)
- Community Based Boards Position Description Recruitment (Tzedek Social Justice Fund, 2021)
- Independent Investment Committee (Nathan Cummings Foundation, 2020)
- Independent Board Member (Volgenau Foundation, 2020)
- Independent Board Member (Jessie Smith Noyes Fdn, 2019)
- Process for Selecting Nonfamily Trustees (Mary Reynolds Babcock Foundation, 2003)
Recruitment Documents for Community Board Members: Panta Rhea Foundation
- Board Recruitment Memo: Timeline and Criteria (Panta Rhea Foundation, 2020)
- Community Board Member Interest Form (Panta Rhea Foundation, 2020)
- Community Board Member Profile (Panta Rhea Foundation, 2020)
- Board Candidate Interview Questions (Panta Rhea Foundation, 2020)
Self-evaluation and Self-assessment
- Pursuit of Excellence Governance Section Excerpt (NCFP, 2023)
- Advancing Participation in Philanthropy Self Assessment Tool (Samarasan and Love, 2023)
- 8 Step Organizational Self Reflection Tool (Arabella, 2023)
- Board Self Assessment Survey (Brinson Foundation, 2018)
- Trustee Self Assessment (Anonymous Foundation, 2017)
- Board Member Self Assessment (Siragusa, 2015)
- Leveraging Differences Self Assessment (CMIF, 2016)
- Discussion Guide Leveraging the Power of Difference (CMIF, August 2014)
- McKinsey Board Assessment Tool
- Governance Self Assessment Worksheet
- Principled Planning Self Assessment Questions (Council on Foundations, 2006)