Grantmaking policies are essential for boards and staffs seeking to develop efficient systems for tracking, evaluating, and managing progress on current and prospective grants. Included here are sample policies and checklists for budgets, site visits, evaluation forms, discretionary grants, and much more.
Visit the policy central homepage for details on our disclaimer and on submitting your own policy.
We also recommend checking out the following resources by the Trust-Based Philanthropy Project:
- 6 Grantmaking Practices of Trust-Based Philanthropy
- Building Trust Through Regular Check Ins
- How to Show Up in a Trust-Based Way
Sample Policies
Trust-Based Philanthropy Policies
- Grant Reporting Guidelines (Thousand Currents, 2023)
- General Operating Support Grant Award (North Star Fund, 2023)
- Capacity Building (T. Rowe Price Foundation, 2023)
- Grant Agreement (Dorot Foundation, 2023)
- Learning and Reporting Form (Dorot Foundation, 2023)
- Mirror Tool (Chicago Beyond, 2023)
- 3 Questions for Verbal Reporting (General Service Foundation, 2022)
- Guidelines for Interactions with Community Based Organization Grantees and their Communities (Firelight Foundation, 2022)
- Capacity Building and Grantee Learning (Amplify Fund, 2022)
- Check in Assessment Tool (Robert Sterling Clark Foundation, 2021)
- Award Letter General Support Unrestricted (General Service Foundation, 2020)
501(c)(4) Agreements and Guidelines
- 501c3 and 501c4 Permissible Activities Comparison (Alliance for Justice, 2022)
- Sample Grant Agreement from 501c3 to 501c4 (Bolder Advocacy, 2021)
Budget Reporting Templates
- Budget Info Form (Topfer Family Foundation, 2022)
- Grant Report Budget Instructions and Template (Peter and Elizabeth C. Tower Foundation, 2017)
- Budget Reporting Template (Walton Family Foundation, 2012)
- Budget Format (HRK Foundation, 2003)
- Grant Application Budget Format (NCFP, 2003)
Capital Grants
- Capital Grant Guidelines (Irene E. & George A. Davis Foundation, 2019)
- Investing In Capital Projects (Leighty Foundation, 2018)
- Small Capital Grants Guidelines (Pohlad Family Foundation, 2014)
- Capital Grant Guidelines Examples (S.D. Bechtel Jr. Foundation)
Communications and Publicity Policies
- Communications and Publicity (Ford Family Foundation, 2024)
- Communication Platforms (Stupski Foundation, 2021)
- Statement on Publicity (Genuardi Family Foundation, 2019)
Community Member Compensation Policy
Declination Letters
Disaster Grantmaking
- Disaster Grantmaking Checklist (Hilton Foundation, 2012)
- Checklist for Effective Disaster Response (Raqim Foundation and Philanthropy Now, 2010)
- Opportunity Fund Framework (Anonymous Foundation)
Discretionary Grants Policies and Procedures
- Discretionary Grant Award Letter (Basic) (Anonymous Foundation, 2023)
- How to Apply for a Discretionary Grant (Marion I. & Henry J. Knott Foundation, 2023)
- Birthday Discretionary Grant Program (Anonymous Foundation, 2023)
- Grant Types and Methodology (Penney Family Fund, 2023)
- Family Grant Program Letter of Interest (Seabury Foundation, 2023)
- Family Grant Program Application (Seabury Foundation, 2023)
- Family vs Community Grant Guidelines (Seabury Foundation, 2023)
- Discretionary Grants Policy (Anonymous Foundation, 2023)
- Discretionary Grants Form (Anonymous Foundation, 2023)
- Discretionary Grant Recommendation Form (Russell Family Foundation 2021)
- Discretionary Grants Policies (Grantmakers for Effective Organizations and NCFP, 2018)
Due Diligence Tools and Checklists
- Grant Application Questions (Anonymous Foundation, 2023)
- Due Diligence Checklist (NCFP, 2020)
- Grantee Assessment Tool (PEAK Grantmaking, 2016)
Eligibility Quiz for Prospective Grantees
- Eligibility Quiz (Norcliffe Foundation, 2021)
- Eligibility Quiz (The Morris & Gwendolyn Cafritz Foundation, 2019)
- Eligibility Quiz (Dennis & Phyllis Washington Foundation, 2019)
Expenditure Responsibility
- Expenditure Responsibility Policy & Procedure (John R. Oishei Foundation, 2016)
- Expenditure Responsibility Report Template (Walton Family Foundation, 2016)
- Expenditure Responsibility Grant Requirements (Gordon and Betty Moore Foundation, 2016)
- Expenditure Responsibility Agreement and Inquiry Letter (Council on Foundations, 2016)
- Expenditure Responsibility Agreement (Sample, 2016)
- Expenditure Responsibility Primer (Adler and Colvin, 2010)
Fiscal Sponsorship
- Fiscal Sponsor Policy (George Gund Foundation, 2024)
- Fiscal Sponsorship Due Diligence Checklist (S.D. Bechtel Jr. Foundation, 2016)
- Fiscal Sponsorship Grant Agreement (Adler and Colvin, 2009)
- Fiscal Sponsorship Who Does What (National Council of Nonprofits)
General Operating Support and Capacity Building
- General Operating Support Grant Award (North Star Fund, 2023)
- Award Letter General Support Unrestricted (General Service Foundation, 2020)
- General Operating Support Grants (Dyson Foundation, 2019)
- Principles of Best Practice (Dyson Foundation, 2019)
Grant Agreements
- Grant Agreement (Dorot Foundation, 2023)
- General Operating Support Grant Award (North Star Fund, 2023)
- Award Letter General Support Unrestricted (General Service Foundation, 2020)
Grant Application Forms
- Grant Application Instructions (Shumaker Family Foundation, 2023)
- Grant Application Guidelines (Self Family Foundation, 2023)
- Grant Application Form (Topfer Family Foundation, 2021)
- Formal Grant Proposal (Walton Family Foundation, 2017)
Grant Cycle Timeline
- Grant Cycle Timeline (Munzer Foundation, 2024)
- Grant Cycle Timeline (Beaird Family Foundation, 2024)
- Grant Cycle Timeline (Anonymous Foundation, 2024)
- Grant Cycle Timeline (Tracy Family Foundation, 2023)
- Grant Calendar (John Templeton Foundation, 2019)
Grant Evaluation and Progress Reports
- Learning and Reporting Form (Dorot Foundation, 2023)
- 3 Questions for Verbal Reporting (General Service Foundation, 2022)
- Trust-Based Philanthropy Self Reflection Tool (Trust-Based Philanthropy Project, 2021)
- Check in Assessment Tool (Robert Sterling Clark Foundation, 2021)
- Interim Narrative Grant Report (Mott Foundation, 2019)
Grant Guidelines & Rubrics
- Grants Alignment Rubric (Grunin Foundation, 2024)
- Grantmaking Guidelines Collection (NCFP, 2023)
- Grant Types and Methodology (Penney Family Fund, 2023)
- Grant Guidelines with a Geographic Focus (Frey Foundation, 2023)
- Grant Guidelines with a Geographic Focus (Topfer Family Foundation, 2023)
- Grant Guidelines with a Geographic Focus (Woodard Family Foundation, 2023)
- Grant Guidelines with a Family Involvement Focus (Zale Foundation, 2023)
- Family vs Community Grant Guidelines (Seabury Foundation, 2023)
- Grant Guidelines and Commitment to Human Rights (Amalgamated Foundation, 2023)
Indirect Cost/Expense Policies
- Indirect Expense Policy (Missouri Foundation for Health, 2024)
- Indirect Cost Policy (William and Flora Hewlett Foundation, 2019)
Matching Grants
- Matching Grant Policy (Tracy Family Foundation, 2020)
- Matching Grant Program and Forms (R. Howard Dobbs, Jr. Foundation, 2017)
- Matching Grants (Morgan Family Foundation, 2015)
- Matching Gifts Policy (Rockefeller Foundation, 2015)
- Matching Gift Request Form
Request for Proposals (RFP)
- Request for Proposal (Stolte Family Foundation, 2016)
- Invitation for Proposal (Dorrance Family Foundation, 2016)
- Request for Proposal (Paul G. Allen Foundation, 2016)
- Next Gen Fund Request for Proposal (Andrus Family Fund, 2015)
Sabbatical Programs for Nonprofits
- Sabbatical Programs for Nonprofits (Durfee Foundation)
- Sabbatical Programs for Nonprofit Leaders, A How To Guide for Funders (Durfee Foundation, 2007)
- Sabbatical Application Form (Durfee Foundation, 2003)
Site Visit Forms and Checklists
- Guidelines for Interactions with Community Based Orgs (Firelight Foundation, 2022)
- Site Visit Tips and Case Studies (Family Foundation Advisor, 2022)
- Site Visit Worksheet (The David and Lucile Packard Foundation, 2016)
- Site Visit Evaluation Form (Marksbury Family Foundation, 2016)
- Site Visit Rubric (Geraldine R. Dodge Foundation, 2015)
Social Media
- Social Media Policy Example (Anonymous Foundation, 2024)
- Social Media Policy (Nina Mason Pulliam Charitable Trust, 2023)
- Social Media Policy (Mortimer & Mimi Levitt Foundation, 2016)
Strategic Plans
- Grantmaking Strategy (Oak Foundation, 2022-2027)
- Strategic Plan (Ruth Mott Foundation, 2016-2025)
- Strategic Plan (T.L.L. Temple Foundation, 2021-2025)
- Long Range Strategic Plan (Tracy Family Foundation, 2020-2024)
- Strategic Plan Update (Lumpkin Family Foundation, 2023)
- Strategic Directions (Mary Reynolds Babcock Foundation, 2022)
- Strategic Framework (McKnight Foundation, 2019-2021)