Management and staffing policies are at the heart of good practice for many family philanthropies. Included here are consultant agreements, employee handbooks, internship program descriptions, personnel policies, and polices on and polices on diversity, equity, and inclusion (DEI), record retention, recruitment, reimbursement, personnel evaluation, and more.
Visit the policy central homepage for details on our disclaimer and on submitting your own policy.
Sample Policies
Artificial Intelligence and Technology Policies
- Artificial Intelligence Usage Policy (Dyson Foundation, 2024)
- Managed IT Service Provider RFP (Frey Foundation, 2023)
- Technology Replacement and Purchase Guide (Frey Foundation, 2023)
- Technology Implementation Blog (Foundant Technologies, 2018)
Audit Request for Proposals
Benefits and Leave Policies (see also, “Employee Handbooks”, below)
- Benefits and Leave Policies (Weissberg Foundation, 2024)
- Wellness Leave Policy (Anonymous Foundation, 2024)
- Parental Leave Policy (Chicago Community Trust, 2020)
- Bereavement and Grief Leave (Bush Foundation, 2015)
CEO and Staff Performance Review and Assessment
- Employee Performance Assessment (Anonymous Foundation, 2023)
- President Performance Evaluation (Frey Foundation, 2023)
- Staff Pre-Evaluation Worksheet (Frey Foundation, 2023)
- Staff Performance Evaluation (Frey Foundation, 2023)
- Performance Review Guidelines (Anonymous Foundation, 2023)
- Staff Feedback Form (Anonymous Foundation, 2023)
- Employee Self-Assessment (Panta Rhea Foundation, 2023)
- Executive Director Performance Review (Glenn Foundation, 2020)
- Sample CEO Performance Reviews (NCFP, 2014)
- Employee Evaluation Form (Peace and Security Funders Group, 2014)
- Executive Director Evaluation Form (Blue Avocado, 2011)
- CEO Performance Review (Anonymous Foundation)
Compensation Policy
Community Events Attendance Policy
Consultant Agreements, Interviews, and Requests for Qualifications
- Request for Qualifications (David Rockefeller Fund, 2023)
- Interview Questions for Anti Racism Consultant (Surdna Foundation, 2021)
- Steps for Success Engaging a Consultant (S.D. Bechtel Jr. Foundation, 2020)
- Hiring a Communications Consultant (S.D. Bechtel Jr. Foundation, 2018)
- Hiring a Strategic Planning Consultant (S.D. Bechtel Jr. Foundation, 2018)
- Working with Consultants: Frequently Asked Questions (S.D. Bechtel Jr. Foundation, 2020)
- Family Foundation Life Cycle (GMA Foundations, 2015)
- Request for Proposal for Diversity, Equity and Inclusion Facilitation & Planning (San Antonio Area Foundation, 2016)
Credit Card Policy
Diversity, Equity, and Inclusion Policies and Statements
- Statement of Commitment to Diversity, Equity, & Inclusion (McCune Foundation, 2023)
- DEI Statement (Specialty Family Foundation, 2024)
- DEI Principles (William and Flora Hewlett Foundation, 2021)
- DEI Statement (Doris Duke Foundation, 2021)
- Commitment to Diversity, Equity and Inclusion (Bainum Family Foundation, 2021)
- DEI Commitment Statement (Gates Foundation, 2021)
- Diversity Equity Inclusion Policy (Delaplaine Foundation, 2020)
- Inclusivity Practice (Bush Foundation, 2018)
- DEI Policy (Wege Foundation, 2017)
- Commitment to Diversity Statement (The David and Lucile Packard Foundation, 2017)
- Board Statement on Racial Equity (HRK Foundation, 2017)
- Equity Team Charter (Bush Foundation, 2017)
- Diversity, Equity and Inclusion Policy (Wege Foundation, 2017)
- DEI Vision and Strategies (Collins Foundation, 2016)
- Intercultural Competency Training RFP (Bush Foundation, 2014)
Educational Assistance and Professional Development Policies
- Staff Workshop Survey Draft (S.D. Bechtel Jr. Foundation)
- Career Development Fund Application (S.D. Bechtel Jr. Foundation, 2019)
- Educational Assistance Policy (Brinson Foundation, 2023)
- Professional Development Reimbursement Policy (Rasmuson Foundation, 2024)
- Tuition Assistance Reimbursement Policy (Rasmuson Foundation, 2024)
- Tuition Reimbursement Policy (Northwest Area Foundation, 2021)
- Tuition Reimbursement Agreement (Harry Frank Guggenheim Foundation, 2016)
- Tuition Reimbursement Program (Harry Frank Guggenheim Foundation, 2016)
Emergency and Disaster Preparedness
- Disaster Plan (Dyson Foundation, 2022)
- Emergency Staff Back Up and Succession Plan (Anonymous Foundation)
Employee Handbook and Personnel Policies
- Employee Conduct (Heising-Simons Foundation, 2023)
- Employee Handbook (Anonymous Foundation, 2023)
- Personnel Policies (Anonymous Foundation, 2023)
- Employee Handbook (R. Howard Dobbs, Jr. Foundation, 2022)
- Holiday Schedules (Bush Foundation, 2015)
- Personnel Policies (The Wallace Foundation, 2014)
- Employee Handbook (Hill-Snowdon, 2011)
Finance Procedures
Internship Programs
- Internship Program (Mayberg Family Foundation, 2019)
- Internship Position Description (Merck Family Fund, 2003)
Legal Compliance Checklist
Meeting and Event Space Policies
Record Retention Policies
- Record Retention Policy (Delaplaine Foundation, 2025)
- Records Retention Policy (Anonymous Foundation, 2023)
- Record Retention Policy (S.D. Bechtel Jr. Foundation, 2020)
- Document Retention & Destruction Policy (Path Foundation, 2020)
- Records Retention Policy (Brinson Foundation, 2016)
- Document Retention Policy (Sam L. Cohen Foundation, 2009)
Reimbursement Policies
- Travel Expense Reimbursement Policy (Delaplaine Foundation, 2025)
- Travel and Expense Reimbursement (Laidlaw Foundation, 2023)
- Board Compensation and Travel (Morgan Family Foundation, 2023)
- Expense Reimbursement Policy for a Private Foundation (Blazek and Vetterling, 2023)
- Expense Reimbursement Policy Including Tickets for Events (Anonymous Foundation)
- Expense Reimbursement Policy (Anonymous Foundation, 2023)
- Petty Cash Reimbursement (Brinson Foundation, 2023)
- Business Travel and Expense Reimbursement Policy (Anonymous, 2018)
Risk Management Plan
Sabbatical Policies
- Sabbatical Leave (Morgan Family Foundation, 2023)
- Sabbatical Policy (Hill-Snowdon Foundation, 2023)
- Sabbatical Policy (Peace and Security Funders Group, 2023)
- Sabbatical Leave Policy (Robert and Patricia Switzer Foundation, 2022)
- Sabbatical Policy (Winthrop Rockefeller Foundation, 2010)
Social Media Policies
- Social Media Guidelines (Barr Foundation, 2025)
- Social Media Policy (Delaplaine Foundation, 2025)
- Social Media Policy Example (Anonymous Foundation, 2024)
- Social Media Policy (Nina Mason Pulliam Charitable Trust, 2023)
Staff Selection and Recruitment Guidelines
Strategic Lifespan: Strategies and Lessons for Limited Life Foundations
- Spend Down Timeline (Kolibri Foundation, 2017-2027)
- Master Closing Plan and Timeline (Eckerd Family Foundation, 2013)
- Talent Development Workbook (S.D. Bechtel Jr. Foundation, 2019)
- Spend Down Timeline (S.D. Bechtel Jr. Foundation, 2019)
- Organizational Norms: Activating the Values (S.D. Bechtel Jr. Foundation, 2018)
- Transition Assistance Policy (S.D. Bechtel Jr. Foundation, 2018)
- Operational Sunset Timeline (Orfalea Foundation)
- Sunsetting Task Checklist (Pierce Family Foundation, 2023)
Terms of Use Policy
Vendor Selection Guidelines
- Vendor Selection Guidelines (Kenneth Rainin Foundation, 2023)
- Vendor Demographics Survey (Bush Foundation, 2017)
Whistleblower Policies
- Whistleblower Policy (Delaplaine Foundation, 2025)
- Whistleblower Procedures (McKnight Foundation, 2023)
- Whistleblower Policy (Heising-Simons Foundation, 2023)
- Whistleblower Policy (Segal Family Foundation, 2023)
- Whistleblower Policy for Board Members (The Wallace Foundation, 2014)
- Whistleblower Policy: Reporting of Financial Improprieties (William and Flora Hewlett Foundation, 2013)